Last Updated: August 30, 2025
Introduction
Welcome to Driver Expense & Log Tracker, a comprehensive fleet management application designed for private companies to track driver expenses, trip logs, and maintain organized records. This Privacy Policy explains how we collect, use, protect, and share your personal information when you use our mobile application and services. Your privacy is important to us, and we are committed to protecting your personal information and being transparent about our data practices.
Information We Collect
1. Personal Information
- Account Information: Name, email address, phone number, employee ID, and profile photos
- Driver Information: Driver's license number, vehicle assignments, employment status, department
- Manager Information: Supervisor credentials, company role, access permissions, approval authority
- Company Information: Company name, business registration, fleet details, organizational structure
2. Expense Information
- Fuel costs, tolls, meals, and maintenance expenses
- Receipt images and expense documentation
- Expense categories, amounts, and transaction dates
- Notes and descriptions related to expenses
3. Trip and Location Information
- GPS coordinates for trip start and end points
- Mileage data and route information
- Destination addresses and work locations
- Trip duration and driving hours
4. Communication Data
- Messages between drivers and fleet managers
- Expense approval requests and responses
- Notifications and system communications
5. Technical Information
- Device information and operating system
- App usage analytics and performance data
- IP address and network information
- Crash reports and error logs
How We Use Your Information
Fleet Management
- Track driver expenses and receipts
- Log trip details and mileage
- Generate expense reports
- Monitor fleet activity
Platform Features
- Driver and manager profile management
- Expense approval workflows
- Real-time spending oversight
- Communication between team members
Safety & Security
- Verify driver credentials
- Prevent fraudulent expenses
- Ensure data security
- Compliance monitoring
Improvement & Support
- Analyze app usage patterns
- Improve user experience
- Provide customer support
- Develop new features
Information Sharing and Disclosure
✅ We Share Information With:
- Company Managers: Supervisors receive expense and trip data for their team members
- Service Providers: Third-party services that help us operate the platform (cloud storage, analytics)
- Legal Requirements: When required by law, court order, or government agencies
- Company Administration: For payroll processing and expense reimbursements
❌ We Do NOT Sell or Share Information For:
- Marketing purposes by third parties
- Advertising revenue
- Data brokerage
- Any commercial purposes unrelated to fleet management
Data Security and Protection
🔒 Technical Safeguards
- End-to-end encryption for sensitive data
- Secure data transmission (HTTPS/TLS)
- Regular security audits and updates
- Multi-factor authentication
🛡️ Administrative Safeguards
- Employee access controls and training
- Business data protection procedures
- Incident response protocols
- Data retention and disposal policies
Your Privacy Rights
📊 Data Access
Request copies of your personal information
✏️ Data Correction
Update or correct inaccurate information
🗑️ Data Deletion
Request deletion of your account and data
🚫 Data Portability
Export your data in a structured format
Age Restrictions
Driver Expense & Log Tracker is designed for business use by employees aged 18 and older. We do not knowingly collect personal information from individuals under 18 years of age. If we become aware that we have collected personal information from someone under 18, we will take steps to delete such information promptly.
Cookies and Analytics
We use cookies and similar technologies to improve app functionality, analyze usage patterns, and personalize your experience. You can manage cookie preferences in your device settings.
Types of cookies we use:
- Essential cookies: Required for app functionality
- Analytics cookies: Help us understand app usage
- Preference cookies: Remember your settings and preferences
International Data Transfers
Your information may be processed and stored in countries other than your own. We ensure appropriate safeguards are in place for international transfers, including encryption, contractual protections, and compliance with applicable data protection laws such as GDPR for European users.
Updates to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of significant changes through the app or via email. The "Last Updated" date at the top of this policy indicates when it was last revised. Your continued use of Driver Expense & Log Tracker after updates constitutes acceptance of the revised policy.
Contact Us
Questions about this Privacy Policy?
Email: ssaimsheikh863@gmail.com
Phone: +1 (555) 123-4567
Address:
Driver Expense & Log Tracker Privacy Office
123 Business Park Dr, Suite 456
Fleet City, FC 12345
United States
For inquiries, please email: ssaimsheikh863@gmail.com